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The keyboard shortcut has been set to CTRL+SHIFT+1 Other methods and previous versions of OutlookĪside from using Quick Steps, Outlook also offers other methods to quickly insert boilerplate text or use message templates. Overview of a Quick Step configured to reply with boilerplate text and to mark the message as read.

Have the message sent automatically after 1 minute.Specify a keyboard shortcut and a description for the Quick Step which will be displayed as a Tooltip.Specify other reply options such as Cc, Bcc, Follow Up flag, Importance.Bells & Whistles for Outlook by DS Development.

Quick Templates by MAPILab (discount code: 4PM76A8).For variable support you may consider a message template add-in such as There are no other variables available and the “” variable does not work in the message text.The “” variable will automatically be replaced with the original subject of the message.There is no need to specify the “To:” field Outlook will automatically fill in the address of the original sender when using the Quick Step.There is no need to type your signature Outlook will automatically add this when using the Quick Step.Click on the “Show Options” link below the selected “Reply” action.You can also click on the icon button next to it to change the icon of the Quick Step.At the top of the dialog, you can specify a more suitable name for the Quick Step.From the “Choose an Action” list, choose: Reply.Alternatively, you can click the expand icon in the Ribbon or the dropdown arrow of the Quick Step Gallery to open the “Manage Quick Steps” dialog and find a “New” button.Quick Step Gallery in the Classic Ribbon. Quick Step Gallery in the Single Line Ribbon of Outlook for Microsoft 365. Right click on any existing Quick Step and choose: New Quick Step. Quick Step: Reply with message templateĬreating a custom Reply Quick Step with boilerplate text is quite easy to do: The quickest way to do this is to use Quick Steps, as it will allow you to reply to the message, mark the original message as read and optionally move the original message to a different folder all with a single click. Outlook offers various methods to reply with boilerplate text or other type of message templates. Right now, I copy them from other messages, Word documents and for some I have set up some special signatures which include the message text as well.Ĭan I assume that Outlook has a better solution for this? If so, where? I often need to reply to messages with boilerplate text. You can create a shortcut on your desktop to open a Template Ĭ:\Users\"User Name"\AppData\Roaming\Microsoft\Templates In the Look In box, choose User Templates in File System and select your template.This icon will open a Choose Forms window.Scroll down to Choose Form and select it.In the Choose commands from box, choose All commands.Click the New Group button and then the Rename button to name it.

You can add a shortcut on the Home ribbon, to open the template folder (not directly to a template). Click the quick step item name to open the template. It will now appear in the Quick Step section. From the Shortcut Key drop-down box, select a predefined shortcut, if required.In the TO box, type an email address if required.Scroll down to the Respond section and choose New Message.Under Actions, in the Choose an Action box, click the small arrow to show the list.From the Home tab, in the Quick Steps section of the ribbon, choose Create New.To do this you must create the template as you go. You can save a shortcut in the Quick Step group on the Home ribbon. Here are three variations with different approaches. If you use email templates often you can create shortcuts to open the template.